TERMS & CONDITIONS

Downloading and sharing of copyright-protected work on provided networks, is illegal and not allowed.

Every customer must bring a surge protection extension lead for connection to the event power sockets we provide. These units will help protect equipment from damage should there be a power surge or power loss. No responsibility will be accepted by Player1 Events for any damage caused to equipment due to the absence of a surge protector.

You are unable to plug anything else into the venue power supply other than your PC/console and monitor(s).

If you computer is seen to be causing problems to the network, your computer will be disconnected from the network for investigations. If the problems still carries on the visitor will be asked to remain off-line.

We advise that every visitor coming to the event protects themselves from the network with the appropriate protection software and operating system settings.

All children under the age of 16 are the responsibility of their appointed adult at all times whilst at the event. LAN customers may have age restricted content on their screen at any time throughout the event; it is the responsibility of the appointed adult to moderate their viewing and exposure to adult themes. All LAN customers must abide by the LAN Code of Conduct, found in the event FAQs.

We cannot guarantee that you will meet any specific influencers or VIPs at an event. This is applicable for both general and priority ticket holders.

Some influencers or VIP may not be on a Meet & Greet stand at the event.

Not all YouTubers will be at the event across every day, please ensure that you have checked the website to keep up to date with which days the YouTubers will be attending.

Influencers, on occasion, will leave the event earlier than the promoted days, this is for reasons out of our control, and Player1 Events will not be held responsible.

Meet and Greet queue capacity is limited based on availability and time. Queues will be managed appropriately to ensure the safety and wellbeing of all customers, Influencers and VIPs.

We do not publish Meet and Greet schedules before the event, however we will tweet from event social media channels 30 mins before the meet and greet is about to take place.

The special guest and stage line-up, and all billed attractions may be subject to change at any time without notice.

Specific elements of our events are for over 18 only (including but not limited to the “Insomnia Pub Quiz”) and you will be asked for ID to access them.

Challenge 25 operates on all bars. If you have purchased a ticket and are fortunate enough to look under the age of the 25, you will be required to provide ID that proves your age. If you cannot provide ID that is valid you will be unable to buy age-restricted products at the bars.

Accepted ID includes; photographic driving license, proof of age card with PASS hologram or a passport. Photocopies, bank cards or IDs shown on your phone, will not be accepted.

For more information to obtain a valid form of ID please visit; https://www.citizencard.com/

Children under the age of 16 must be accompanied by an adult at all times while at one of our events. All such children are the responsibility of their accompanying adult at all times while at the event. While we do not expect older children and teenagers to be with their parent or guardian at all times, we do expect them to know the location of their adult, and have means of contacting them, or agreed meeting points. The guardian is responsible at all times for minors, failure to monitor the behaviour and activities of those in their care will result in eviction from site.

These Terms and Conditions shall apply to the rental of all equipment (“the Equipment”) from Supernova Events and Esports Limited, trading as Player1 Events (“the Company”) by Customers who are renting the Equipment subject to these Terms & Conditions (the “Customer”) for use at Insomnia Gaming Festival (“the Event”).

Definitions and Interpretation

In these Terms and Conditions, unless the context otherwise requires, the following expressions have the following meanings:

“Rental” means the rental of the Equipment by the Customer subject to these Terms and Conditions;

“Rental Fees” means the sum payable by the Customer for the Rental as determined under Clause 2 of these Terms and Conditions;

“CampBed Rental” means the quote for the rental with these Terms and Conditions

“Rental Term” has the meaning in clause 2.1; as stated on the purchase confirmation.

Start: when the camping is open at 13:00 Thursday 06/04/23, or when the Equipment is collected by the Customer, whichever is later

End: when the Equipment is returned to the Company, or 17:00 Monday 10/04/23, whichever is earlier

Unless the context otherwise requires, each reference in these Terms and Conditions to:

• “these Terms and Conditions” is a reference to these Terms and Conditions as amended or supplemented at the relevant time;

• any obligation on a Party not to do something includes an obligation not to allow that thing to be done;

• any words following the terms including, include, in particular, for example or any similar expression shall be construed as illustrative and shall not limit the sense of the words, description, definition, phrase or term preceding those terms;

• a “Party” or the “Parties” refer to the parties to these Terms and Conditions.

The headings used in these Terms and Conditions are for convenience only and shall have no effect upon the interpretation of these Terms and Conditions.

Words imparting the singular number shall include the plural and vice versa.

References to any gender shall include the other gender.

Rental Term, Fees & Payment

The agreed Rental Term will be the rental term set out in the CampBed Rental as shown on the See Tickets Insomnia Gaming Festival ticket purchasing website.

Payment of the Rental Fees as set out in the CampBed Rental are payment in advance, and shall be made in full prior to the commencement of the Rental Term.

The Company shall have no obligation to deliver the Equipment until the Rental Fees have been received by the Company in full and cleared funds.

Delivery & Collection

Following the receipt by the Company of the Rental Fees in accordance with Clause 2.3, the Company shall make available the Equipment for the Event at the start of the Rental Term.

The Company shall use reasonable endeavours to ensure that the Equipment is made available for collection at the Camping Hall Check-In Desk on time but shall not be liable for any failure to do so. Time is not of the essence for collection.

The Customer or a suitable authorised representative must be available at the Event at the time and date of collection in order to sign for the Equipment. In the event that the Customer fails to comply with the provisions of this Clause 3.3) the Rental shall be cancelled without refund.

All rental equipment must be checked on delivery and any damages must be reported immediately to the Company within 30 minutes of receipt.

If there is any delay in reporting such issues, the Customer shall be responsible for any Equipment replacement or repair costs.

At the end of the Rental Term, on the agreed return date and time the Customer shall ensure that the Equipment is promptly made available to the Company at the assigned delivery point of the Camping Hall Volunteer Offices at the times stated on site and in the Event the FAQs..

In the event that any Equipment is not delivered back to the Company at the end of the Rental Term, due to loss or destruction or Customer delay, the Customer shall be required to pay a fee equal to the full value replacement cost of the Equipment to the Company, at £20 per unit, within 24 hours of the end of the Rental Term, as per clause 2.4.

Use and Care of the Equipment

The Customer may only use the Equipment for the normal purpose for which it is intended.

The Customer may only use the Equipment for legal and legitimate purposes.

All Equipment must be used in accordance with any and all operation and safety instructions or similar documentation provided by the Company.

The Customer may not affix the Equipment to anything unless using fixings approved by the Company.

The Customer shall at all times treat the Equipment with a reasonable level of care and shall ensure that it is kept clean, subject always to reasonable levels of wear and tear. The Equipment shall be returned to the Company in the same condition in which it was provided, subject to reasonable wear and tear.

The Customer may not remove Equipment from the Event.

Liability

The Company will not be liable for any personal injury or damage to property which results from the improper use of the Equipment.

The Company will not be liable for any other loss or damage arising out of any circumstances beyond its reasonable control.

The Company will not be liable to any third parties for any acts of the Customer which may involve the Equipment.

Nothing in these Terms and Conditions restricts the Company’s liability for death or personal injury arising out of any act or omission of the Company.

Data Protection

Each of the Parties shall fully comply with their obligations under Data Protection Legislation, meaning:

a) to the extent the UK GDPR (section 3(10) (as supplemented by section 205(4)) of the Data Protection Act 2018) applies, the law of the United Kingdom or of a part of the United Kingdom which relates to the protection of personal data; and

b) to the extent the EU GDPR (General Data Protection Regulation ((EU) 2016/679), as it has effect in EU law) applies, the law of the European Union or any member state of the European Union to which the Supplier is subject, which relates to the protection of personal data;

Termination

Without affecting any other right or remedy available to it, the Company may terminate the Rental with immediate effect by giving written notice to the Customer if:

the Customer commits a material breach of any term of the Rental and (if such a breach is remediable) fails to remedy that breach within 30 minutes of being notified verbally to do so; or

the Customer fails to pay any amount due in connection with the Rental on the due date for payment.

In the event of termination for any of the above reasons:

the Company shall have the immediate right to request the immediate return of the Equipment. If the Customer fails to do so, then the Company may take possession of the Equipment and may charge the Customer for any reasonable costs involved in such repossession. Until all of the Equipment has been returned, the Customer shall be solely responsible for its safe keeping and will not use the Equipment for any purpose not connected with the Rental.

Termination of the Rental shall not affect any rights, remedies, obligations or liabilities of the Parties that have accrued up to the date of termination, including the right to claim damages in respect of any breach of this agreement which existed at or before the date of termination.

Any provision of these Terms and Conditions that expressly or by implication is intended to come into or continue in force on or after termination of the Rental shall remain in full force and effect.

No Waiver

No failure by either the Company or the Customer to enforce the performance of any provision in these Terms and Conditions shall constitute a waiver of the right to subsequently enforce that provision or any other provision of these Terms and Conditions. Such failure shall not be deemed to be a waiver of any preceding or subsequent breach and shall not constitute a continuing waiver.

Severance

If any provision of these Terms and Conditions is held by any competent authority to be invalid or unenforceable in whole or in part the validity of the other provisions of these Terms and Conditions and the remainder of the provision in question shall not be affected thereby.

Law and Jurisdiction

These Terms and Conditions shall be governed by the laws of England and Wales.

Any dispute between the Parties relating to these Terms and Conditions shall fall within the exclusive jurisdiction of the courts of England and Wales.

The event and the venue has a rigorous search process at the entrances into the venue, and you may be searched on entry. If you are found to be in possession of any prohibited items, these shall be confiscated and you must immediately leave the venue and not be permitted entry to the event.

Dog units will be on site conducting searches at all times during an event as part of our security procedures. You may be body/bag searched at the gates, onsite or when leaving.

Player1 Events has a No Drugs Policy, and will strictly enforce our zero tolerance policy. Anyone caught in possession of such substances, having refused the opportunity to destroy or dispose of them under our supervision, will be refused entry at the gates or ejected immediately from the event site.

Drunken, disorderly, or aggressive behaviour will not be tolerated by any event or venue staff; and may result in being ejected from the event site.

Additional prohibited items include; knives (including locking knives), sound systems, glass bottles (excluding makeup and perfume), fireworks, explosives, BBQs, smoke and gas canisters, air horns, flares, any weapons or items we believe in our sole discretion to capable of injuring others, laser devices, drones and unmanned aerial vehicles, sky lanterns, or open bottles of any kind of liquid that can be consumed, food preparing equipment. At the search and entry point, ticket holders will be given the opportunity to give up prohibited items in their possession. All items found will be confiscated, and not returned. The event organiser and venue operator, reserve the right to refuse entry or evict all persons found in possession of prohibited items.

The burning of plastics, bedding, tents, furniture is not permitted anywhere across the venue and could result in criminal charges being brought against anyone caught doing so.

Anti-social behaviour (including but not limited to any urination or defecation in places other than the a toilet) will not be tolerated and anyone found acting in such a way will be immediately ejected without refund.

Strictly no animals (with the exception of Assistance Dogs) will be allowed on the site.

Some elements of our events may use pyrotechnics, lasers, smoke machines, loud music, strobe lighting and special effects. If you have any specific questions relating to your requirements please contact us

No alcohol is to be brought onto the venue site.

Rubbish and other unwanted items must be disposed of using the bins and recycling points provided.

All items lost while at one of our events will be handed to venue security.

For rules on cigarettes and e-cigarettes we ask that you refer to the venue website or security onsite.

Specific rules and restrictions may apply to some venues we use, which will form part of these terms and conditions for any events that are held at those venues – any breach of those rules will be treated as a breach of these terms and conditions. Please contact us or the venue for more details about such rules if you are unsure.

We ask that you refer to the venue website or email us directly for any support in relation to carers, accessibility or other specific disability support.

Filming and Photography is allowed throughout the public site, for personal, non-commercial use on personal devices such as mobile phones, tablets and compact cameras. Such photography must be done respectfully to both your fellow visitors to the event, the event itself and the venue.

Official media or event photographers will wear a Press/Media Pass; and no other professional or commercial filming or photography is permitted without prior consent from the event organisers.

Anyone using cameras or filming equipment (including all mobile devices) are expected to be courteous to their fellow event attendees and ask permission before taking any up-close shots. Please do not take pictures or video of children other than your own or those in your party. If it is brought to our attention that a picture or video has been or is being taken without permission or without an official press pass, you will be required to delete the material and the photographer may be evicted from the event.

Photographs taken at our events cannot be included in any sponsored programme or in any form of advertising without our specific approval and sign off.

By entering the event you grant Player1 Events permission to use your image in any publicity, marketing or promotional materials.

As a condition of sale, the ticket holder consents to being filmed, photographed and recorded for television, feature films, radio, webcast and other public broadcast and/or for any video/DVD or by onsite CCTV cameras and recordings for safety and security purposes.

Tickets cannot be used as part of any marketing, media or sales promotion whether commercial or non-commercial without prior written permission of the event organisers.

Unless you specifically consent to our using it for other purposes, we will only process the personal data you provide when you purchase tickets for our events for the purposes of operating the event, allowing you entry to the event, and for our own internal purposes (including, but not limited to, determining improvements that can be made to our future events). Such processing will be in accordance with the terms of the General Data Protection Regulation, or any successor legislation that applies in the UK.

Except where the context requires otherwise, the terms of the privacy policy published on our website will apply to our processing of your personal data.

Strictly no trading or other commercial activity, by any ticket holder, will be allowed at the event without the organiser’s prior written consent.

Player1 Events accepts no responsibility for good or services purchased from third-party traders.

We may refuse access and provide a full or pro-rata partial refund if you do not comply with these terms and conditions or where after reasonable warning your behaviour represents a danger to customers, staff or equipment – this refund represents the only compensation provided in such circumstances.

Persons who cause any damage to the venue, our property or third party property, whether deliberate or accidental, while at the event will be liable for the cost of repair or replacement of the items.

We don’t exclude or limit in any way our liability to you where it would be unlawful to do so. This includes liability for death or personal injury caused by its negligence or the negligence of our employees, agents or subcontractors OR for fraud or fraudulent misrepresentation.

In the event that any part of these terms and conditions are held to be illegal, invalid or unenforceable, such provisions will be severed and the remainder of these Terms and Conditions shall continue in full force and effect.

Failure by us to enforce a right does not result in a waiver of such right. You may not assign or transfer your rights under these terms and conditions.

English law applies to these terms and conditions and any dispute between us arising out of or in connection with these terms and conditions will only be dealt with by the English courts, unless you are resident in another part of the United Kingdom, in which case the applicable law of that part of the United Kingdom will apply and any dispute will be brought before the courts there.

We reserve the right to terminate your access to this Site and any use of Our online services at any time with or without cause or notice.

Player1 Events reserve the right to add to or amend these Terms from time to time. Amendments will take effect when posted on the official event website & social media channels. Please check the FAQs section regularly for changes and to ensure you have up to date information as these are binding on you. If you purchase a ticket after any amendment to these Terms, you agree to be bound by the updated version of these Terms.

We reserve the right to transfer our rights and obligations under these terms and conditions to another company within our corporate group. We will publish notice of any such transfer on our website(s) and may, but are not required to, notify you of such transfer via email.

Persons who cause any damage to the venue, our property or third party property, whether deliberate or accidental, while at the event will be liable for the cost of repair or replacement of the items.

The competition is only open to valid Insomnia71 LAN ticket holders aged 13 years or over, except employees of Player1 Events and their close relatives and anyone otherwise connected with the organisation or the running of or distribution of raffle tickets.

There is no entry fee and no purchase necessary to enter this competition for valid participants.

By entering this competition, an entrant is indicating their agreement to be bound by these terms and conditions.

Route to entry for the competition and details of how to enter: To enter this competition players need to attend the insomnia71 as a LAN ticket holder and take part in raffle ticket supported activities during the event. Players will also need to join the Insomnia Discord server to validate raffle codes with the Raffle discord bot.

Valid tickets holders will be able to gain raffle tickets by attending and by taking part in raffle ticket supported activities in the LAN area (Hall 4) during the live days of insomnia71 from 6pm on Wednesday 6th through to 2pm on Sunday 10th September 2023.

No responsibility can be accepted for entries not received for whatever reason.

The rules of the competition and how to enter are as follows:

Players will receive raffle tickets via codes they will need to redeem on discord.

Any attempt to defraud the raffle to gain an advantage will result in all raffle tickets of that user being void and the potential to be expelled from the event .

All players need to adhere to the insomnia gaming festival community guidelines and code of conduct.

The promoter reserves the right to cancel or amend the competition and these terms and conditions without notice in the event of a catastrophe, war, civil or military disturbance, act of God or any actual or anticipated breach of any applicable law or regulation or any other event outside of the promoter’s control. Any changes to the competition will be notified to entrants as soon as possible by the promoter.

The promoter is not responsible for inaccurate prize details supplied to any entrant by any third party connected with this competition.

All prizes are as stated on the Raffle list on Discord and no cash or other alternatives will be offered.The prizes are not transferable. Prizes are subject to availability and we reserve the right to substitute any prize with another of equivalent value without giving notice.

Winners will be chosen by a random selector software on Sunday 10th September at 3pm.

The winners will be notified by discord once the draw has occurred, we reserve the right to withdraw the prize from the winner and pick a replacement winner if the prize is not claimed at the event. Prizes need to be claimed during the event. Prizes will only be sent out after the event in special circumstances which are decided by the promotor.

The promoter’s decision in respect of all matters to do with the competition will be final and no correspondence will be entered into.

By entering this competition, an entrant is indicating their agreement to be bound by these terms and conditions.

The competition and these terms and conditions will be governed by English law and any disputes will be subject to the exclusive jurisdiction of the courts of England.

The winner agrees to the use of their name and image in any publicity material, as well as their entry. Any personal data relating to the winner or any other entrants will be used solely in accordance with current UK data protection legislation and will not be disclosed to a third party without the entrant’s prior consent.

Entry into the competition will be deemed as acceptance of these terms and conditions.

This promotion is in no way sponsored, endorsed or administered by, or associated with, Facebook, Twitter or any other Social Network. You are providing your information to Player1 Events and not to any other party. The information provided will be used in conjunction with the following Privacy Policy found at https://insomniagamingfestival.com/privacy-policy/.